Flexible Security

Flexible security almost sounds like an oxymoron.  How can you provide the flexibility you need while maintaining security?  In our blog post on 10/14/16 (The Balancing Act of Security), we discussed the need to balance security with the usability of software.  AMS Connect is designed to be flexible enough to adapt to your individual security needs; we offer a variety of features that you can adapt to your specific requirements.

  • Dual-Factor Authentication – This feature, when turned on, requires users to verify their identity through a unique code sent via text or email. This feature can also remember (if enabled and the user selects it) a particular computer/browser so that the user only has to authentic once for a designated time frame.
  • Granular Security – Since its inception, AMS Connect was designed to provide security down to the individual item. Meaning that in order for a user to access a specific item in the software, they have to be granted access.  Additionally, if the user doesn’t have any permissions to an item (even a matter/workspace) the user won’t be able to see the item.  This is perhaps the main feature (in addition to custom branding) that makes AMS Connect stand alone, very few if any SaaS collaboration solutions offer this kind of security.
  • Groups – To ease the setup of new users, an administrator can create a group for each matter. For example, under Client A’s workspace you can have a group called “Firm” for those within your organization, a group called Client A Executives for the executives who need high level access to their information, and a group called Client A Admin for the administrative team at Client A.
  • Password Rules – The AMS Connect software allows administrators to set up customized password rules. Do you want a simple 4-digit pin or do you want a 20 character, upper case letter, lower case letter, special character, etc.?  AMS Connect can match to your password requirements, even setting password expiration and preventing repeat passwords (up to a number of your choosing).   Additionally, AMS Connect allows you to set your account lockout fail number (e.g. user inputs wrong password three times, the account is locked).
  • Password Forget – In the event you have users that have a tendency to forget their password, you can turn on a feature that allows the user to have their password reset automatically. The user simply clicks on forget password and inputs their email address (the one in the AMS Connect System) and their user id.  An email is generated to the user with password reset instructions.

There are many other features that are customizable as related to security.  If you need to step up to the best and most flexible security contact us today.

The Balancing Act of Security

Today, an organization who is holding someone’s trusted data is going to get hacked. Even though we see regular news reports regarding company’s lackluster security policies and getting hacked, the majority of data breaches are never reported.

True foolproof security can only be accomplished one way, don’t write information down, don’t put it in a computer, and absolutely don’t tell anyone else (i.e. keep it in your head). Obviously this is impractical because the only way to get business done is to share information. The problem of course is how to share this information while maintaining the necessary safeguards.

There is two main factors to consider when implementing safeguards. First: Is the method for access too complicated for the authorized user. Second, Is the security methods strong enough to protect the data from unauthorized access.   There is a third factor to consider when dealing with data that isn’t necessarily security but useful for tracking. That factor is access logs.

When deciding on how you are going to interact with your clients or coworkers you will want to take those two considerations into play.   AMS Collaborator’s secure portal (AMS Connect) provides high level security in a manner that makes it easy for you and your clients to use.

The AMS Connect software allows an organization to customize how secure you want your data. In addition to the highest standards for data security we provide organizations options such as customized password controls (simple to complex), dual factor authentication, and cascading permissions (i.e. if a user doesn’t have permissions to a data set, they can’t see it). Additionally, we allow organizations to create customized groups (i.e. users identified as participants in various areas) and security profiles (i.e. roles or permission templates).

You and your clients deserve better than subpar security. AMS Collaborator’s team is here to help you identify the right way to balance your security requirements with users ease of access. Our AMS Connect software is a full featured collaboration extranet that can be set up fast and have you up and running with top notch security in a short amount of time.