Zip and Download – Folders

Zip and Download – Folders

Zip and Download - Folders

AMS Collaborator’s latest enhancement now allows users to download the current folder or all folders in a workspace to a single zip file. In the documents section/feature, a user can now select “Zip current folder” or “Zip all folders” from the Options menu (top-right).  Once this item is chosen, a dialog box will appear that provides the user with the data size.  Note, when selecting “Zip current folder” for a folder that has sub-folders, the user has the option to include those subfolders in the zip file.  Once the file is prepared, the user can then download the file using their browser preferences. Additional Notes:  This feature requires users to have download permissions for that particular workspace.  For additional assistance in setting up this feature, please contact us. AMS Connect Version 6.7
Zip and Download Files

Zip and Download Files

Zip and Download Documents

AMS Collaborator’s latest enhancement now allows user to select multiple files within the documents are and download those specific files into a single zip file. In the documents section a user can now select multiple files and choose Zip & Download via the multi-select box at the bottom of the files list.  Once this item is chosen a dialog box will appear while the system is preparing the zip file for the users.  Once the file is prepared the user can now download the file using their browser preferences. Note:  This feature needs to be turned on under the administration function – Configuration- Member Configuration -Member Preferences (scroll down and select “Zip and Download”).  For additional assistance in setting up this feature please contact us. AMS Connect Version 6.7
Version 6.7 New Features

Version 6.7 New Features

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Documents - Version 6.7 New Features

AMS Collaborator has now released our latest version of the AMS Connect Software, version 6.7.  Please review our video for a detailed walk through of the three major enhancements you can expect to see once you upgrade your site to version 6.7. ~ Drag and drop functionality ~ Additional “Display as” options (“Secure PDF” and display as “Image”) ~ Document Expiration Date   AMS Connect Version 6.7
Drag and Drop Uploading

Drag and Drop Uploading

Documents - Drag and Drop Uploading

The most obvious change for you and your end users will be the drag and drop uploading.  While the Documents feature will look the same, and even operate much as it has before, you now have the ability to upload multiple documents in any modern browser. This removes the requirement for the Multi-File Upload ActiveX component for in browser uploading (though you will still need to use ActiveX if you are uploading files from a Document Management System).
  1. Navigate to the Documents feature.
  2. Click the “Add” button.
  3. Note the changes to the add document screen.
  4. Add documents to the list by dragging and dropping as well as by clicking and browsing.
  5. Note that documents inadvertently added can be removed before the page is submitted.
You can also drag and drop documents onto your document or folder list.
  1. Navigate to the Documents feature.
  2. Drag and drop files onto the list of existing files. Complete the process or cancel.
  3. Drag and drop files onto a folder in the tree. Complete the process of cancel.
Effective July 28, 2017:  The upload limit of 50mb has been replaced with a 2 gigabyte (2000mb) upload limit for all browsers.  Note, for Internet Explorer users, you must turn off your Multi-File Upload option to take advantage of the higher limit. Large files may take some time to complete the upload.  Your upload speed is determined by your internet connection. AMS Connect Version 6.7
View Document as…

View Document as…

View Document as…

1In addition to the drag and drop, we have introduced some additional security options for users accessing the extranet system.  One common concern is how to secure a document once it leaves the extranet.  There are two new “view” options we have added that can provide additional security.

These are both found as additional “View as” options.  In addition to viewing a file in its original format, as HTML, or as a PDF, you can now choose to view the file as a Secure PDF.  For this we are using the Secure PDF options that are available through Acrobat Reader or other PDF readers.

You can choose to secure and encrypt the PDF with a password.  This password will be required any time the PDF is opened.  A document secured this way can be downloaded by the user, but will remain encrypted on their local system.

You can also choose to set security options on the PDF to prevent printing or text selection.  While these are native capabilities with the Pdf format, they are not universally supported, and some PDF viewers will ignore these settings allowing users to print or save.  This is not something we can control as it is part of the PDF standard.

  1. Add or modify a Word/Excel document.
  2. Expand the Document Settings section and choose Secure PDF from the “View as” option.

However, if you do need to prevent a document from being printed or saved, the other “View as option” provides a much more secure experience.  In this case, the document is never downloaded.  Instead, the extranet system automatically converts the document, page by page, to an image that the user views within their browser.  As an image, the text cannot be selected, and there is nothing to save.  While it is possible to screenshot the image or take a photo with a camera phone, this is about the most secure way to present a document.  The only limitation is that is cannot be taken offline.

  1. Add or modify a Word/Excel document.
  2. Expand the Document Settings section and choose Secure Image from the “View as” option.

 

AMS Connect Version 6.7