The Balancing Act of Security

Today, an organization who is holding someone’s trusted data is going to get hacked. Even though we see regular news reports regarding company’s lackluster security policies and getting hacked, the majority of data breaches are never reported.

True foolproof security can only be accomplished one way, don’t write information down, don’t put it in a computer, and absolutely don’t tell anyone else (i.e. keep it in your head). Obviously this is impractical because the only way to get business done is to share information. The problem of course is how to share this information while maintaining the necessary safeguards.

There is two main factors to consider when implementing safeguards. First: Is the method for access too complicated for the authorized user. Second, Is the security methods strong enough to protect the data from unauthorized access.   There is a third factor to consider when dealing with data that isn’t necessarily security but useful for tracking. That factor is access logs.

When deciding on how you are going to interact with your clients or coworkers you will want to take those two considerations into play.   AMS Collaborator’s secure portal (AMS Connect) provides high level security in a manner that makes it easy for you and your clients to use.

The AMS Connect software allows an organization to customize how secure you want your data. In addition to the highest standards for data security we provide organizations options such as customized password controls (simple to complex), dual factor authentication, and cascading permissions (i.e. if a user doesn’t have permissions to a data set, they can’t see it). Additionally, we allow organizations to create customized groups (i.e. users identified as participants in various areas) and security profiles (i.e. roles or permission templates).

You and your clients deserve better than subpar security. AMS Collaborator’s team is here to help you identify the right way to balance your security requirements with users ease of access. Our AMS Connect software is a full featured collaboration extranet that can be set up fast and have you up and running with top notch security in a short amount of time.

Is Your Document Accessible yet Secure?

How do you share documents with your clients and colleagues? Are you certain that the individual you give access to your document is the only one? Most online document sharing solutions scan your documents for their own gain (marketing, etc.) or worse, you email the document which provides little to no security.

With this in mind, how do you ensure you maintain control over access and security? Organizations that use AMS Connect already know. AMS believes that your data is entirely yours and you should have full control over not only who has access to that data, but how you organize and maintain those secure documents.

AMS Collaborator continually improves and enhances one of the most secure document collaboration tools available. While maximum security is always our priority, some of our latest updates are also designed to increase usability and the efficient organization of your documents. These updates include improvements to:

Folder Loading – A feature allowing for efficient organization of documents utilizing folders and subfolders, the “folder tree” has been redesigned to handle much larger data sets. Rather than loading the entire list of folders when a user opens the Documents feature or navigates to a new folder or page of documents, the folder tree loads only what is needed to display, and continues to load additional content as the user expands each subfolder.

Color Coding – Another update promoting the organization of your content, folders and documents can now be color coded. The selected color will be displayed in the folder tree and the document list.

View As – This feature expands on the existing “View in Browser” option to allow the user to select how the document will display: In the original file format (which may trigger a download if the file is not supported for viewing in the browser); as Html; or as a PDF. Note that converting the file to Html or PDF is limited to files compatible with Microsoft Word or Excel.

General UI Improvements – AMS has made a number of additional improvements to enhance usability and update the customizable look of the extranet site. These improvements include: the consolidation of hyperlinks into buttons, the ability to resize the space and sizing of the folder tree when working with the documents feature, and the addition of quick links to folders that can be added to document lists.

Just a few of the recent updates AMS Connect has recently applied, the modifications ensure ease of use and maximum efficiency when navigating through the site and securely storing documents. Contact us today to see how we can improve your current document sharing needs.