Home Page Enhancements

The ability to completely customize the extranet site, creating a tailored look and feel that directly reflects your organization, is a unique feature of the AMS-Connect software that is highly advantageous to our clients. With the opportunity to create a Home Page that includes colors, logos, fonts, and various other elements that are unique to the company, employees and clients alike can navigate securely through a site that truly feels like their own site.

We have recently applied several enhancements to the AMS-Connect software that have impacted the Home Pages of the intranet/extranet sites. This update adds the following capabilities:

  • Image support;
  • Home Page Content for the Site Home Page (not just the Workspace Home Pages); and
  • Site Home Pages are now managed under Site Layouts so that different Home Page setting can be applied to different layouts (previously there was one Home Page setting for the entire site — note: that menu option is now gone).

Working with Home Page content directly through the site via online editing is now fully supported, though the legacy option of customizing your Home Page content utilizing a Word document is still supported.

Not only are these enhancements beneficial from an aesthetic perspective, the updates improve the process of tailoring your workspace customize your site aids in your branding, communicating to your customers and clients who you are and what you have to offer. With the ability to modify your workspace to match your organizations website, your customers have a sense of security which is a top priority of AMS-Connect.

Please feel free to contact us via email or phone if you have any questions regarding this update or how to apply the changes to your own Home Pages.

Custom Client Connection

We recently discussed the aspect of branding and how the AMS Connect software can help you establish and present your brand through our customized extranet site, resulting in the successful management of your business and providing a connection with your clients that is uniquely yours. Not only is the AMS Connect software completely brandable and customizable in this regard, it also allows you the opportunity to develop solid relationships with your clients and customers.

Strong client connections mean security. AMS Connect understands the need for your customers to feel like their data is safeguarded and protected by you. From an end-user perspective, your customers can relax feeling that when they retrieve or upload documents, or work on tasks utilizing our project management feature, they have never left software outside of the control of your organization.

This brandable and customizable aspect of our software provides you with a site that is under your complete control.  From login credentials to the look and usability of the site, you can be the administrator of your own site.  Unlike many file and collaboration sites, AMS Connect is branded to you rather than branded to whoever the site provider is.  AMS Connect also gives you full power to manage the site rather than handing over risky security protocols to a faceless organization with unreadable end-user agreements.

AMS Connect’s top priority is your data security as well as the reliability of your customized site.  All of this provides your clients with the security of knowing that you are working directly with them rather than with or through an unknown or potentially risky document sharing space.

Contact us today to see how our truly secure and customizable collaboration can help build your brand and relationship with your clients.

Version 6.7 is Coming

We are listening to you and regularly updating our secure extranet software accordingly.  Our goal is to provide our customers the most secure, flexible and usable extranet software in the market.  As part of this goal we are always looking for ways to improve not only the stability and security of the software but also the end-user experience.  To that end we are in the final stages of beta testing of our latest version of the AMS Connect software.  Listed below are some of the major enhancements you can expect to see once you upgrade your site to version 6.7.

  • Drag and drop functionality – This functionality now allows for files to be dragged onto folders or document lists, or within the Add document screen for upload. From Add document, dropped files can also be removed before submitting to remove any inadvertently added.
  • Additional “Display as” options – You are now able to select “Secure PDF” and “Image” within the document profile.
    • Secure PDF option will allow the owner to apply a password to any document that can be converted to PDF (password will be available to users viewing the document).
    • Image option will render the Document as a paged set of images for end users with limited permissions. This feature is an improvement over the former security of Adobe “FlashPaper” and will prevent downloading or copying the text from the document.
  • Document Expiration Date – you now have an optional Retention setting (depending on your Workspace Preference setting) that would allow document to be automatically deleted from the system when that date elapses. Once your workspace is set up you can now select “Document Expires” with a “Document Expiration Date”.

In addition to the above enhancements, AMS Collaborator will be adding a complete update to the notes and discussion features within the AMS Connect software.  Final testing and verification are expected to be completed by February 2017.

AMS Collaborator has scheduled two live demos for the new features at 9:00 AM Pacific Time on Tuesday January 17th and Thursday January 19th.  The live demo is anticipated to take approximately 15 minutes.  Please email info@ams-connect.com if you would like to join one of our demos.

Don’t forget to contact AMS Collaborator to schedule your AMS Connect site for upgrade.

Flexible Security

Flexible security almost sounds like an oxymoron.  How can you provide the flexibility you need while maintaining security?  In our blog post on 10/14/16 (The Balancing Act of Security), we discussed the need to balance security with the usability of software.  AMS Connect is designed to be flexible enough to adapt to your individual security needs; we offer a variety of features that you can adapt to your specific requirements.

  • Dual-Factor Authentication – This feature, when turned on, requires users to verify their identity through a unique code sent via text or email. This feature can also remember (if enabled and the user selects it) a particular computer/browser so that the user only has to authentic once for a designated time frame.
  • Granular Security – Since its inception, AMS Connect was designed to provide security down to the individual item. Meaning that in order for a user to access a specific item in the software, they have to be granted access.  Additionally, if the user doesn’t have any permissions to an item (even a matter/workspace) the user won’t be able to see the item.  This is perhaps the main feature (in addition to custom branding) that makes AMS Connect stand alone, very few if any SaaS collaboration solutions offer this kind of security.
  • Groups – To ease the setup of new users, an administrator can create a group for each matter. For example, under Client A’s workspace you can have a group called “Firm” for those within your organization, a group called Client A Executives for the executives who need high level access to their information, and a group called Client A Admin for the administrative team at Client A.
  • Password Rules – The AMS Connect software allows administrators to set up customized password rules. Do you want a simple 4-digit pin or do you want a 20 character, upper case letter, lower case letter, special character, etc.?  AMS Connect can match to your password requirements, even setting password expiration and preventing repeat passwords (up to a number of your choosing).   Additionally, AMS Connect allows you to set your account lockout fail number (e.g. user inputs wrong password three times, the account is locked).
  • Password Forget – In the event you have users that have a tendency to forget their password, you can turn on a feature that allows the user to have their password reset automatically. The user simply clicks on forget password and inputs their email address (the one in the AMS Connect System) and their user id.  An email is generated to the user with password reset instructions.

There are many other features that are customizable as related to security.  If you need to step up to the best and most flexible security contact us today.

Customized Branding

Branding is an important component in the successful management of your business which speaks about who you are and what you offer. Branding is the business practice of telling your customers and employees what they can expect from you, setting you apart from your competitors.

What is your brand?  Elements of your brand include your logo, your color palette, your website, and any marketing or promotional materials.  Any and all of which are used to communicate who you are and what you offer.

An established brand is obviously vital with regards to externally sharing your business (e.g. marketing purposes), but what about your internal branding, resources used by your employees and customers? The AMS Connect software provides our clients with a truly customized extranet that makes your users (including your customers) feel like the site is truly theirs.

No matter your industry, your customers need to know that when they use your site (for purposes such as sharing documents or updating project management databases) their data is secure and that they have complete control. AMS Connect provides this security and assurance, and then takes the application one step further by taking your branding elements such as your logo and color scheme, and incorporating these into the extranet used by your customers on a day-to-day basis so they feel as if they are utilizing your website versus a third party software.

Our secure extranet site can be completely tailored to match your brand and your website, incorporating your logo, colors, images, verbiage, and overall feel so your customers have that sense of security which is a top priority of AMS Connect.

Contact us today to see how we can create a customized extranet site for your organization that matches your unique brand while providing your customers with data security and protection.